E X H I B I T O R   I N F O R M A T I O N

Online Registration and Information for AA&S Exhibitors

AA&S 2021 Conference Exhibitor Pre-Sales are Now Live!

      AA&S Exhibitor Registration - Now Online - Click Here!     
$2,500 per Exhibitor 10'x10' Booth


      View the New 2021 Interactive Exhibit Hall Map   

Do you have questions about exhibiting at AA&S 2021?

Please contact Elise Rountree for more details on becoming a 2021 AA&S Exhibitor
or have questions on what an Exhibitor Experience Sponsorship can do for your company.

      Email Elise Rountree Today   

Can’t make it in person? Sign up as a virtual exhibitor!

AA&S 2021 virtual exhibitors will have the opportunity to create a 30 to 60-second presentation/video explaining your company, products and capabilities which will be shown to all attendees during transitions between conference presentations. We anticipate that these presentations/videos will be shown multiple times throughout the conference and will include your company’s contact information, which attendees can use to get in touch with you and learn more. Within our conference app, exhibitors will have a banner ad which will link to your company’s website (or any specific webpage). The app will also have an Exhibitors tab, which will list all of the AA&S exhibitors and allow attendees to contact you and set up a meeting with you to learn more. Please select any booth between 15-20 on the registration page when signing up to exhibit.


If an Exhibitor must cancel their booth, or a portion of multiple booths, booth fees are non-refundable. All cancellations must be submitted in writing to the Exhibit Manager.

Floor Plan

Arctos, on behalf of AA&S, reserves the right to rearrange the final floor plan based on unsold or unoccupied exhibit space.

Exhibitor Expectations

Confirmed Exhibitors will receive more detailed information on the following items:

  • How to Submit Your Company/Organization Logo & Website
  • Service Manuals
  • Submit Exhibitor Prospectus
  • How to Register Your Exhibit Staff Badges
  • Registering Onsite Points of Contact
  • How to Receive Registered Exhibitor Staff Lists



Exhibiting organizations and their representatives are required to wear ID badges throughout the Exhibit Hall. ID badges are not transferable, and AA&S reserves the right to withdraw a badge used to gain admission to the Exhibition / Conference by any person other than the one for whom it was issued.

1:00 PM - 5:00 PM Exhibitor Booth Set-Up & Check-In
7:00 AM - 8:00 AM Continental Breakfast in the Exhibit Hall
9:30 AM - 10:00 AM Exhibit Hall Refreshment Break
11:30 AM - 1:00 PM Exhibit Hall Luncheon
2:30 PM - 3:00 PM Exhibit Hall Refreshment Break
4:30 PM - 6:30 PM Exhibit Hall Reception
7:00 AM - 8:00 AM Continental Breakfast in the Exhibit Hall
9:30 AM - 10:00 AM Exhibit Hall Refreshment Break
12:00 PM - 1:30 PM Exhibit Hall Luncheon
3:30 PM - 4:00 PM Exhibit Hall Refreshment Break
4:00 PM - Close Exhibitor Booth Tear-Down
5:30 PM - 7:30 PM Closing Networking Reception

As an Exhibitor in the show, we hereby agree to conduct business in a professional manner, to observe the exhibit show hours, and to the following rules and regulations:

  • 1: Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify and hold harmless AA&S 2021, Arctos Technology Solutions, Steele Tradeshow Services and its subcontractors, show hosts, sponsors and co-sponsors, and the Hyatt Regency Coconut Point from any claims, losses, expenses, (including attorneys’ fees) and liability arising in connection with the AA&S 2021 meeting being held at the Hyatt Regency Coconut Point, August 16-19, 2021. Exhibitor agrees to make no claims whatsoever for loss, theft, damage, destruction of goods; nor for any injury to himself or employees while in the exhibit hall; nor for any damage of any nature, including damage to his business, nor for any loss resulting from labor disputes, acts of god or nature, or any actions of any nature of AA&S 2021 and Show Management.

  • 2: Upon acceptance of the booth application please understand booth fees are non-refundable.

  • 3: Exhibitor to notify Show Management in writing if it needs to change its booth size, change its company listing and/or contact information, as well as if it needs to cancel out of the show. Please note: In the event of total or partial cancellation (space size reduction) by Exhibitor, the booth fee will not be reduced or refunded.

  • 4: Exhibitor must designate a Point of Contact for the show. Information regarding the show will be disseminated to the Point of Contact electronically.

  • 5: Exhibitor acknowledges that AA&S 2021, Arctos Technology Solutions, Show Management and its contractors, and the Hyatt Regency Coconut Point do not maintain insurance covering the Exhibitor’s property. The Exhibitor is advised to carry floater insurance to cover their exhibit material against damage and loss and public liability insurance to cover against injury to the Exhibitor, its staff, and injury to others. All property of Exhibitor is understood to remain under its custody and control in transit to and from and within the confines of the exhibit area.

  • 6: No exhibit shall be permitted to interfere with a neighboring exhibit. Island exhibits must not include a back wall that blocks visibility of neighboring booths. In-line booth walls or equipment displayed must not exceed eight (8) feet in height. Any exceptions or modifications to the height restrictions must be approved by Show Management.

  • 7: No explosives, fuel, combustibles, hazardous materials, decorative materials neither fireproofed nor flameproofed, or any other materials or substances deemed hazardous under applicable fire regulations may be brought into the Exhibit Hall.

  • 8: Exhibitor must observe all union regulations in force in the Exhibit Hall and use qualified personnel for services.

Our Sponsors & Partners

Thanks to the following companies for supporting this conference.