E X H I B I T

Showcase your company at AA&S 2027

Stay tuned for announcements on Booth Space for 2027

Exhibit Booth Registration

10'x10' Rate: $1,995

Registration Opening Soon

Exhibit Hall Capacity

Submit your application online
50% deposit must be included with the application
Balance owed is due within 45 days, or the Exhibit Manager will have the right to cancel booth space
Choose at least 3 locations from booth map (in case your first choice has already been assigned)

10'x10' Booth Space Includes

6-foot draped table included with each 10'x10' booth
Two (2) chairs included with each 10’ by 10’ booth
Wastebasket included with each 10’ by 10’ booth
Standard 8-foot back drape
Access to the Conference App with Exhibitors, Agenda, and more
Two (2) Exhibitor Staff Badges per 10'x10' booth (does not include conference registration)
Additional Exhibitor Staff can be added for $300/each
Company/Organization listing on the Exhibitor Layout
Logos listed on promotional signage at Conference

Pricing for internet, electrical, and other services (through the Dayton Convention Center) here.

Exhibitor Expectations

Confirmed Exhibitors will receive more detailed information on the following items:

How to Submit Your Company/Organization Logo & Website
Service Manuals
Submit Exhibitor Description
How to Register Your Exhibit Staff Badges
Registering Onsite Point of Contact
How to Receive Registered Exhibitor Staff Lists

Cancellations

If an Exhibitor must cancel their booth space or a portion of their booth space upon acceptance of the application, booth fees are non-refundable. All cancellations must be submitted in writing to the Exhibit Manager.

In the event TETS/ARCTOS must cancel the Symposium due to unforeseen circumstances, TETS/ARCTOS will refund in full the paid exhibit booth fees. However, TETS/ARCTOS does not assume responsibility for any additional costs, charges, or expenses; to include, charges made for travel or lodging. If the Symposium is postponed, paid Exhibitors will be given the option to transfer their payment to the rescheduled dates or receive a full refund upon TETS/ARCTOS’s receipt of the Company’s Booth cancellation, in writing, and within 4 weeks of the announcement of the rescheduled Conference dates.

(Unforeseen circumstances is used to describe an event that is unexpected and prevents TETS/ARCTOS from continuing with the Symposium).

Arctos Conference Apps

Exhibitors will receive access to the following apps:

Arctos Events App
We will be offering the Arctos Event App to all Exhibitors as part of their exhibitor fee. This system has proven beneficial for capturing new contacts to increase your customer base. Be sure to design and submit your Banner Ad & Link for the Conference App to maximize your exposure at AA&S.

Arctos ProLead App Arctos is proud to introduce the Ultimate Exhibitor Lead Tracker App, ProLead. Use this FREE app to manage and track your leads at Arctos Events with ease.

Arctos ProLead App Instruction Sheet

Floor Plan

Arctos, on behalf of AA&S, reserves the right to rearrange the final floor plan based on unsold or unoccupied exhibit space.

Exhibit Hall Hours

	Monday, April 12	Tuesday, April 13	Wednesday, April 14	Thursday, April 15
AM	Exhibitor Move-in 11:00 AM – 4:00 PM	Exhibits Open 7:00 AM – 4:30 PM Continental Breakfast 7:00 AM - 8:00 AM	Exhibits Open 7:00 AM – 6:30 PM Continental Breakfast 7:00 AM - 8:00 AM	Exhibits Open 7:00 AM – 10:30 AM Continental Breakfast 7:00 AM - 8:00 AM
MID-MORNING	Exhibitor Move-in 11:00 AM – 4:00 PM	Break 9:30 AM - 10:00 AM	Break 9:30 AM - 10:00 AM	Break 10:00 AM - 10:30 AM Exhibit Hall Teardown 10:30 AM - 3:00 PM
NOON	Exhibitor Move-in 11:00 AM – 4:00 PM	Exhibit Hall Lunch 11:30 PM - 1:00 PM		Exhibit Hall Teardown until 3:00 PM
AFTERNOON	Exhibitor Move-in 11:00 AM – 4:00 PM	Break 2:30 PM - 3:00 PM	Break 3:00 PM - 3:30 PM	Exhibit Hall Teardown until 3:00 PM
EVENING			Sponsored Reception 4:30 PM - 6:00 PM

Please note: Exhibitor hours are subject to change.

~ Conference Badges ~

Exhibiting organizations and their representatives are required to wear ID badges throughout the Exhibit Hall. ID badges are not transferable, and AA&S reserves the right to withdraw a badge used to gain admission to the Exhibition / Conference by any person other than the one for whom it was issued.

~ THIRD PARTY WARNING ~

PLEASE NOTE: If you are contacted by a third party booking agent, these agencies have NOT been contracted by Arctos Technology Solutions to represent the TETS Symposium or the Dayton Vitality Hotel. Therefore, if you book with a third party you do so at your own risk; and there is no guarantee that a hotel room will be reserved for you. If you choose to use this method of booking you are agreeing to the booking agency's Terms and Conditions and Cancellation Policy, not those of the Dayton Vitality Hotel, and you will be subject to the booking agent's terms.

Rules & Regulations for AA&S Exhibitors

As an Exhibitor in the show, we hereby agree to conduct business in a professional manner, to observe the exhibit show hours, and to the following rules and regulations:

1. Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify and hold harmless AA&S 2027, Arctos Technology Solutions, Steele Tradeshow Services and its subcontractors, show hosts, sponsors and co-sponsors, and the Dayton Convention Center from any claims, losses, expenses, (including attorneys’ fees) and liability arising in connection with the AA&S 2026 meeting being held at the Dayton Convention Center, April 12-15, 2027.

2. Upon acceptance of the booth application, please understand booth fees are non-refundable.

3. Exhibitor to notify Show Management in writing if it needs to change its booth size, change its company listing and/or contact information, as well as if it needs to cancel out of the show. Please note: In the event of total or partial cancellation (space size reduction) by Exhibitor, the booth fee will not be reduced or refunded.

4. Exhibitor must designate a Point of Contact for the show. Information regarding the show will be disseminated to the Point of Contact electronically.

5. Exhibitor acknowledges that AA&S 2027, Arctos Technology Solutions, Show Management and its contractors, and the Dayton Convention Center do not maintain insurance covering the Exhibitor’s property.

6. No exhibit shall be permitted to interfere with a neighboring exhibit. Island exhibits must not include a back wall that blocks visibility of neighboring booths.

7. No explosives, fuel, combustibles, hazardous materials, decorative materials neither fireproofed nor flameproofed, or any other materials or substances deemed hazardous under applicable fire regulations may be brought into the Exhibit Hall.

8. Exhibitor must observe all union regulations in force in the Exhibit Hall and use qualified personnel for services.